Outsource Your Dental Billing. Collect Every Dollar Earned

When you partner with Dental Billing Assist, our team integrates directly into your existing dental practice management software such as Dentrix, Eaglesoft, Open Dental, or any other system you use. We handle every step of the revenue cycle: verifying patient insurance benefits before appointments, submitting clean claims with proper CDT codes and documentation, posting payments and adjustments from EOBs, following up on outstanding insurance claims, managing denials and filing appeals, and collecting patient balances. You maintain full visibility through real-time dashboards and regular reports while we do the heavy lifting behind the scenes.

Absolutely not. You retain complete control and visibility over your practice finances at all times. Our real-time dashboard gives you 24/7 access to every claim, payment, denial, and aging report. We provide weekly and monthly performance summaries, and your dedicated account manager is always available to discuss any concerns. Think of us as an extension of your team, not a replacement. You approve all major decisions, and our transparent process means you always know exactly where every dollar is in the revenue cycle.

Patient data security is our highest priority. Dental Billing Assist is fully HIPAA compliant and follows SOC 2 security standards. All data is encrypted both in transit and at rest using bank-level AES-256 encryption. Our team members undergo rigorous background checks and complete annual HIPAA training and certification. We maintain strict access controls so team members only access the minimum data necessary to perform their billing functions. We also carry cyber liability insurance and conduct regular security audits to ensure your patient information remains protected.

Our streamlined onboarding process takes just 1 business day, the fastest in the dental billing industry. On day one, we connect to your practice management software, review your current billing workflows, set up your dedicated account manager, and begin processing claims. There is no downtime or disruption to your practice operations. We handle the transition seamlessly so your revenue cycle continues without interruption from the very first day.

Dental Billing Assist integrates with virtually every dental practice management software on the market. This includes Dentrix, Eaglesoft, Open Dental, Curve Dental, Denticon, PracticeWorks, SoftDent, MacPractice DDS, tab32, Carestream Dental, Apteryx, and many more. If your software is not listed here, chances are we still support it. Our technical team can connect to any cloud-based or server-based dental software, and we adapt our workflows to match the specific features and configuration of your system.

Yes, we specialize in Denti-Cal (now known as Medi-Cal Dental) billing, which many billing companies avoid due to its complexity. Our team has deep expertise in California Medi-Cal dental billing requirements including proper use of CDT codes specific to Denti-Cal, Treatment Authorization Requests (TARs), documentation requirements, and the unique claim submission and follow-up processes. We also handle state Medicaid dental billing for all other states, ensuring your practice maximizes reimbursements from government insurance programs.

Our clean claim rate is 98%, meaning 98 out of every 100 claims we submit are accepted on the first submission without any errors or rejections. The industry average clean claim rate hovers around 80-85%. We achieve this through our AI-powered claim scrubbing technology that analyzes every claim for potential errors, missing information, and coding issues before submission. This dramatically reduces denials, speeds up reimbursement, and maximizes your practice revenue. Claims that are denied are immediately flagged for our denial management team to appeal.

Yes, you can cancel our services at any time with no penalties, no cancellation fees, and no questions asked. We do not require long-term contracts because we believe our results should earn your business every month. Most dental practices that partner with us stay because they see measurable improvements in collections, fewer denials, and reduced administrative burden. If you do decide to leave, we ensure a smooth transition by completing all in-progress claims and providing comprehensive documentation of your account status.

Several key factors set Dental Billing Assist apart. First, our AI-powered claim submission and appeal system delivers a 98% clean claim rate and 85% appeal success rate, far above industry averages. Second, our 1-day onboarding is the fastest in the industry with zero setup fees. Third, we work across all 50 states and handle all insurance types including PPO, HMO, Denti-Cal, Medi-Cal, and state Medicaid programs that many competitors avoid. Fourth, every practice gets a dedicated account manager, not a call center. Fifth, our real-time dashboard provides full transparency into your revenue cycle. And finally, we offer no long-term contracts because we believe in earning your trust through performance, not locking you in.